What Documents are needed for Scholarship Application in 2022/2023? - Gurus Province

What Documents are needed for Scholarship Application in 2022/2023?

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One of the first important steps to take while applying for a scholarship is to know and provide all required documents that are duly signed. Also, it is important to know that any little mistake during your scholarship application can disqualify or hinder you from meriting the award. 

In this article, we are going to guide and provide you with all the detailed information and all the required documents for every scholarship. Nevertheless, Some of these scholarship awards may request more documents. 


Document Checklist For Scholarship Application

Complete Application Form:  There’s always a requirement set in every scholarship application that you must meet before the submission of your application form. The required information requested on the application form can be quite different and this depends on the kind of award you want to apply for. 

Let’s say, for instance, “A” is a prestigious university and “B” is a local school, the necessary documents needed for the ” A” ( prestigious university) Application will be different from the document required for “B” local school.  in this situation, I advise you to research thoroughly before submitting your application form. 

School/College Transcript; While applying for a scholarship, you must provide degree certificates and submit evidence that will indicate that you completed high school. You are also required to submit your previous college/university transcript. 

The least requirement is generally )3 semesters which is twelve months of coursework completed at an accredited institution. Some schools also require official transcript cards from online courses taken at other institutions.

Recommendation Letter: Most of the scholarships committed request a recommendation letter from an employer or any other person who has known the applicant professionally. Nevertheless, there are exceptions to this method and one of the best things to do is to check with the school for guidelines/principles before sending a recommendation letter. 

To write a good recommendation letter, you must visit the school officials’ website to get their policy information and the policy information will guide you through.  Make sure you address the recommender by his or her first and last name and the relationship between you two. for example ( Mr. Jackson Tom ) in the salutation.  and write down detailed information about your relationship with him or her, write down when you worked with him or her, and also, state why you believe he or she is qualified to write a recommendation letter for you. 

Passport or National Identification Card: in some scholarship applications, you may be asked to provide evidence of citizenship or residency before your application could be considered.  This includes a national identification card and passport. You are required to submit it alongside your application form. Please note, If these documents are not listed on the application form, then it is not required. 

Statement of Purpose (SOP):  In this statement, you must indicate your chosen career path and how you intended to use your degree in fulfilling your set goals.  for instance, as an applicant, you need to write down a specific skill you want to learn,   your plans on how to use your acquired skills in your future careers, and what aspects of your life experience may enhance your performance in the program. 

You can as well include extracurricular activities that demonstrate leadership and personal attributes that would help you as an applicant in developing professionally.

Recent Classroom Activity: Most schools usually request a transcript that indicates students’ most current class activity. This record includes student assignments, quizzes, detailed syllabus descriptions, homework, tests, and assignments. A general note about student work samples should be given in the essay portion of the application. It is not uncommon for students to complete projects outside of class time or create individualized portfolios to present their classroom activities. These projects may provide more comprehensive documentation than traditional academic records.


Curriculum Vitae: Some organizations require candidates to submit a resume or CV while applying for a scholarship. This document sums up the professional background, employment, accomplishments, memberships, affiliations, publications, awards, and honors. Applicants can as well attach a professional letter of recommendation from an employer or an individual who has known them professionally or personally.

How to Write a Good Letter of Recommendation

While applying for a scholarship, one of the most important requirements needed is a recommendation letter. It is quite easy to think that any good teacher can write a recommendation letter, yes but it is completely untrue.  Some teachers do not have a good understanding of what a recommendation letter is. 

In this article, we are going to provide detailed information which will be a guide to writing a good recommendation letter for your scholarship application.  A recommendation letter is one of the best pieces of every scholarship application because it sums up some detailed information about you that the scholarship selection committee does not know about you. It is a way to get an idea or viewpoint of a student. 

A well-written recommendation letter for the scholarship must cover all aspects, and the writer must state the relationship he or she has with the student and why he or she believes that they should be awarded the scholarship and how it will help them in the future.

While writing a recommendation letter you must ensure that you write down clear information and brief reasons why you think that you should be awarded the scholarship. writing a recommendation letter is more than

The finishing part should end with your career introduction and goals, also write down how your academic success would boost your career in the future, and don’t forget to write down awards or accomplishments that you have achieved during your time at university. 

Finally, before the submission of your recommendation letter make sure you check carefully for errors because a recommendation letter with errors or mistakes could ruin your chance of participating in the awards. Therefore, Go through it carefully and correct all errors before submission. 

Here are some writing tips to help you with your letter of recommendation:

  • Make sure that you write down all specific or relevant information about your life and education in your recommendation letter
  • write down clear information and brief reasons why you think that you should be awarded the scholarship.
  • Write relevant information only in your recommendation letter, writing about what you learned in the university will help you understand something better in the future.
  • Do not write long unnecessary sentences, be brief and focus more on specific examples and aspects of your life.
  • Another way to add additional information is to talk about a topic that isn’t directly related to your field of study. Doing this will show that you can see beyond your academic achievements and can see other parts of your life as well.


How To Create An Effective Study Plan

If you want to become successful in your academics you must create an effective study plan. So the question is, what is a study plan, and how can you create an effective plan?

A study plan is just like an organized timetable that outlines study goals, subject requirements, courses, and study times. Your study plan should be broken down into daily stuff and contain Exams dates, quizzes, and dates of tests including deadlines for assignments and projects. 

A study plan is an effective method for time management and it also helps you to focus more on your studies.



These are some important steps you must follow to ensure that your study plans come out effectively;

  • Evaluate your time: Not knowing how you used your current time can affect your productivity and preparation, so before creating a study plan you must first know how to use your time, draft out your daily time wasters, commitments, activities, etc. after Evaluating and planning you can go ahead in rearranging your time so you can fix a reading time for yourself
  • Figure out the best time to Read: figuring out the best time to read is very important as it will help you to focus more on your studies. For instance, some people prefer reading in the morning while some understand more during the night, some read immediately after class while some prefer reading during the break period. so, for you to create a good study plan you must have to stick to your best time as it will make studying more effective and easier. after choosing your best time to proceed in drafting your study plan
  •  Plan Out How Much Time You Want to Devote to Studying: though there are individual differences in memory retention, try not to read for less than 2 hours in each subject in your study plan.
  •  Make sure you develop a study plan that aligns with the duration of each academic session.
  •  Develop your schedule and set a reminder for it
  • Fix a subject for each day and don’t rush while reading
  • It is okay to take a break when you are tired
  • Do not take stimulants to stay awake e.gCoffee as it can affect your brain, etc. 


Tools to Help You Maintain an Effective study plan

  • you can use a calendar app
  • You can use paper and pencil to write your activities and make sure you stick to all
  • You can use apps like my homework and
  • my study planner app 

which help you in organizing your effective study schedules

You can also use a calendar app. (https://www.tomsguide.com/best-picks/best-calendar-apps)  to set reminders


What Is a Letter of Recommendation?

A Recommendation letter which is also known as a letter of reference is a valid document that serves as clear evidence of an individual’s academic performance, acquired or personal skills and experiences, and accomplishments which are usually written formally.

A Recommendation letter is one of the important documents you must provide if you are a student who is pursuing a scholarship, leadership position, job, internship, etc.   

A recommendation letter aims to prove the validity or accuracy of an individual’s habits, performance, etc.

A recommendation letter can be either honest or deceitful. A letter written with all honesty contains a personalized narration of the writer’s experiences or skills with the applicant. In contrast, a deceitful letter of recommendation is full of untrue statements to deceive the recipient.

 As a guarantor or employer trying to write a recommendation letter for a recipient or ex-worker, you must:

  •  Have worked directly with the individual
  • Have observed the individual for a considerable amount of time
  •  have identified his or her strength and skills
  •  have a list of evidence of the individual’s work
  • Have studied his or her character or habits

Before writing a letter of recommendation you must have done all listed above, with that you be able to write positive stories about the person. In addition, please do not write a recommendation letter for an individual you know nothing about.

What is the Format for Drafting a Letter of Recommendation?

  • You must first introduce yourself, this introduction must write down who you are, what you do, your level of expertise,  your relationship with the applicant, and your qualification.
  • Summary the applicant’s strengths as identified directly and be honest with your writing without exaggerating. Honesty is a virtue you don’t joke about while drafting a recommendation letter. 
  • Write a personal story that elaborates on the specific experience or characteristics and expertise of the applicant.
  • Write a closing statement that summarized why you believe he or she is the best choice 
  • Write your signature,  name, and contact information. If you have an official name, you can as well include it. 
  • only write about the relevant features that are related to what the recipient is looking for in the person.


Tips To Write a Good Recommendation Letter

  • Concentrate on the relevant feature: Write only simple or efficient relevant features that elaborate on the job description and also write down relevant illustrations related to the applicant’s fitness for the job description.
  • Use a standard formal format and tone: It is advisable that you use a  standard business letter format to write your recommendation letter. Don’t use slang while writing a letter of recommendation. make it formal, respectable, and impressive. 
  • Follow the instructions as required: Write the letter to align with the required instructions and deadline to avoid missing important information.
  • Maintain a positive tone: The recommendation should be written with positive words. Do not use negative or unpleasant words.


How To Request For A Letter Of Recommendation

At some point in your life, you will be needing someone to write a recommendation letter for you.  Note that not everyone is fit to write a recommendation letter for you;  some important sets of persons who are qualified enough to write a recommendation letter for you are your employer, mentors, colleagues, clients, and teachers. 

Note that your job description will determine who will write the letter for you. After choosing the right person, tell them every information requested in the letter. You can as well. You send them a formal email with more detailed information, such as the deadline and submission date. 

Remember that the standard of your recommendation letter can greatly impact how you will be regarded. So ensure you provide all the needed information.


Tips and Tricks On How To Write A Great Personal Statement

A personal statement is an important piece you must get right, especially when applying for a scholarship or admission. Your statement plays an important role in the decision-making process and the admissions committee goes through them thoroughly. Because your statement will determine if you are qualified for the scholarship or admission. However, your personal statements must be formulaic.


What Makes a Personal Statement Unique?

University opens up scholarship applications to accept applicants, not reject them. which simply means that your statement is your opportunity to make the decision easier for them to accept you.


For your statement to be respected or impressive, it must cover the below points:

  • Give a short, accurate, and positive introduction about  yourself
  • You must convince them that you know about the course or scholarship you are applying for; what it entails and your willingness to fulfill the purpose of that course.
  • Make sure you have a flow of consistency in your five UCAS choices. Remember, that no admissions office will take you seriously if there is a degree of inconsistencies in your UCAS. It simply depicts that you are underestimating yourself.
  • Give relevant instances of any leadership, academic, social, or community work knowledge that may help  in boosting your point
  • You can as well list out the positions you have held,  in the community or church, your memberships, interests, and hobbies.
  • State why you applied for that school or scholarship and how it suits your future aspirations.
  • Make it clear, positive, and brief eg. Don’t say, l am a member of the college football club.  I also participate in the school dancing club.

Rather, you can say, I have developed critical thinking in playing football for college, and this requires focus and technicality so I can integrate this into my academics. 


What Do Admission Officers Look For in Your Personal Statement?

For the admission officer to choose you, they must have been convinced and detected proof in your personal statement. make sure to always back it up with appropriate references.

Admissions officers of universities or colleges look for the following in your personal statement;

  • Motivation
  • Leadership experience 
  • Commitments
  • Relevant skills
  • Group/societal relevance 
  • Concrete research on your chosen subject
  • Where you would like to do and go after graduation 

Remember, admissions officers are not seeking global geniuses. They want individuals who are:

  • Interested and passionate about the course they applied for
  • Applicants that can do the course you applied 
  • Applicants that are willing to submit to the fundamental skill of your course.


Proofreading and editing

Ensure you proofread and edit your statement before submission, it’s okay if you read it out and hear how it sounds in your ear so you can notice areas of improvement, such as:

  • Grammar
  • Spelling
  • Relevancy
  • Clear phrasing
  • Passive voice
  • Inconsistencies in spacing
  • Use of hard-to-understand language
  • Specificity
  • Clear phrasing.

Note, Proofreading and editing are important aspects of your personal statement writing. Sometimes, applicants write without proofreading and editing their work before submission. Suppose you don’t proof and edit your statement before submission, it may contain lots of topographical and grammatical errors. In this case, you simply indicate how unprepared you are, and you may be rejected for this one reason.

Make sure that all terms are written in correct English words; don’t use slang language. You can as well ask a colleague or friend to read it for you and get feedback on improving in any area before final submission.

Tips For Writing a Great Personal Statement

Unique personal statements have a personal yet contain relevant information, a professional tone, and are direct. While writing a personal statement, keep the tips below in mind.

  • Use an active voice: By Using an active voice helps you use strong verbs that directly engage the recipients. It makes it earlier for your recipient to understand better 
  • Make it Simple: By using simple language and use brief sentences for greater effectiveness
  • Use a positive tone: By Using verbs that show positive words,  and futuristic plans for commitment.
  • Personalize it:  By using your own words to describe your qualifications




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